Children’s Foundation Case Study

Services offered at the agency’s locations in Vancouver and Surrey, B.C. today include assessments for children with complex needs aged 6 to 12, counselling for families with children under 12, a therapeutic school day program, and an education transition centre for school-aged kids.

In addition, they offer parenting courses, family support and respite services, as well as foster care support.

In 2014-15, Children’s Foundation programs served close to 800 families in the community, providing over 8,000 hours of service to children and families at their Alderwood Family Development Centre alone.

Choosing Penelope

In 2010, the Children’s Foundation decided to look at the systems they were using to manage their client data. Since they were already using case management software, the need for effective data migration was a critical part of the equation.

After conducting an in-depth examination of three systems in the marketplace, the procurement team evaluated their options and decided that Penelope was the best choice.

Benefits of Using Penelope

One of the main benefits that the Children’s Foundation sees from using Penelope is the ability to create custom reports via pivot tables using data they export from the system directly into Microsoft Excel.

Because the majority of their reporting goes straight to the provincial government for funding purposes, this part of Penelope is hugely important to the agency. The agency also uses Penelope’s built-in reports if they want to examine elements that are specific to individual services they offer.

They’ve made the system accessible to all of the different service providers across the organization and, because of the widespread usage, it’s now easier to report on both service-specific and agency-wide metrics.

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